I. Executive Summary
This policy outlines how students may be reinstated in their registered courses after being withdrawn for not meeting requirements. By North Carolina state law, General Statute 130A-155.1 requires anyone entering college to present a certificate of immunization that documents their compliance with all required immunizations within thirty (30) calendar days of the start of their first semester at their given institution, unless subject to the exemption listed below.
II. Policy Statement
At least 21 days prior to the start of classes, students who are not in compliance will receive a communication from the Student Health Center (SHC) with details on how to comply with state law. Students who remain in noncompliance as determined by the SHC will be withdrawn from all applicable courses by the Office of the Registrar at the end of the thirty (30) day period. Students are therefore strongly encouraged to submit their immunization records prior to the start of the semester. The SHC will also monitor students who are not in compliance but have been approved by the SHC for an extension to receive the necessary immunizations as indicated by a physician’s letter. Once the date for the extension expires, and if the student is still not in compliance, the SHC will notify the Office of the Registrar that the student has failed to comply with Immunization Requirements. The Office of the Registrar will then withdraw the student from all applicable courses.
Students will be reinstated to their courses after providing evidence of compliance with immunization requirements to the SHC before the end of the last class day of the semester. This reinstatement pertains only to student enrollment status and does not in any way guarantee that the academic, financial, and/or other consequences of noncompliance with immunization requirements can or will be remedied. Such consequences may include, but are not limited to, impact on immigration status, financial aid eligibility, University housing, and University accounts. Additionally, reinstated students may not be eligible to make up class work, assignments, tests, or exams as faculty are encouraged but are not obligated to allow make-up work as appropriate.
Decisions under this policy cannot be appealed, and students will not be reinstated if they become compliant with immunization policies after the last class day of the semester.
Exempt -- North Carolina law requires all entering students to submit proof of required immunizations to maintain enrollment at the University. Exemptions include the following:
- Students registered only in a specified distance education program. Distance education programs are specific programs delivered either entirely online or at a site-based location in North Carolina. This exemption does not apply to students in on-campus degree programs who are enrolled in online courses.
- Students only attending classes scheduled at 5:00 PM or later.
- Students enrolled in only weekend classes.
- Students taking a course load of four credit hours or less per semester.
If a student lives in on-campus housing none of the exemptions apply. If at any time a student previously exempted changes to on-campus courses, a course load of more than four credit hours in classes scheduled prior to 5 PM, or becomes an on-campus resident, documentation of required immunizations must be submitted at that time.
IV. Policy/Procedure Contact(s)
- Authority: Office of the Registrar
- Responsible Office: Office of the Provost and Vice Chancellor for Academic Affairs
- Additional Contact(s): n/a
- Revised: November 8, 2013 [Changed authority from Student Health Center to Office of the Registrar]
- Revised: October 17, 2013 [Extends the five class day window to the last day of classes]
- Revised: July 25, 2012 [Provides five class day window for possible reinstatement]
- Revised: October 28, 2021 [Revised much of the policy statement and clarified exemptions]
VI. Related Policies, Procedures and Resources
VII. Frequently Asked Questions
- Where is this policy referenced?
The policy is published on the Academic Policies & Procedures webpage of the Provost website, in the Admission to the University section of the Undergraduate Catalog, and in the Graduate School section of the Graduate Catalog.
- What are the immunization requirements?
Please refer to the Immunization Requirements page for detailed information.