One-Time Course Approvals
I. Executive Summary
The approval of courses for one-time only is intended to allow for expediency when it is necessary and/or when time does not allow for the course approval through the regular course and curriculum process. This procedure outlines the process for these approvals.
II. Procedure Statement
Courses that will be offered only one time or require an immediate approval for a specific semester or term can receive preliminary approval prior to the course and curriculum review at the request of the department chair and the approval of either the college’s Associate Dean for undergraduate courses or the Dean of the Graduate School for graduate courses. To facilitate the request, the Associate Dean or Dean should contact the Classroom/Scheduling area in the Office of the Registrar directly; the department must have submitted an official approval request through the course and curriculum process at the time of requesting one-time approval.
One-time course approval is applicable only once; after the course has been offered once through one-time course approval for a specific semester or term, the course must be approved through the course and curriculum approval process.
- College – An academic unit of the University. Each of the seven discipline-based colleges at UNC Charlotte represents an organization of related departments.
- Course – A specific subject studied within a limited period of time. Courses may utilize lectures, discussion, laboratory, seminar, workshop, studio, independent study, internship, or other similar teaching formats to facilitate learning.
- Dean – The highest authority within an academic division of study. An Academic Dean heads each College. In addition to the academic deans, there is also a Dean of Students within the Division of Student Affairs.
- Department – A unit within a college representing a discipline. For example, the Department of English is in the College of Humanities & Earth and Social Sciences (CHESS).
- Registrar – The official at the University who is responsible for maintaining student records. The Office of the Registrar plans and oversees registration, academic record maintenance, transcript preparation, graduation, a degree audit report system, and curricular records.
- Semester or Term – A period of study of approximately 16 weeks, usually a third of the academic year (i.e., Fall, Spring, and Summer semesters). The Fall semester begins in August, the Spring semester in January, and the Summer semester in May at UNC Charlotte. The Summer semester generally includes one eleven-week and two five-week half terms.
IV. Procedure Contact(s)
- Authority: Office of the Provost and Vice Chancellor for Academic Affairs
- Responsible Office: Office of the Provost and Vice Chancellor for Academic Affairs
- Additional Contact(s): Office of the Registrar
- Established: December 10, 2013
- Revised: December 6, 2016 [department must have submitted an approval request through the course and curriculum process]
VI. Related Policies, Procedures, and Resources
VII. Frequently Asked Questions
- Where is this procedure referenced?
The procedure is published on the Academic Policies & Procedures webpage of the Provost website.
- Will the course description appear in the Undergraduate or Graduate Catalog?
No. Course descriptions for one-time course approvals will not appear in the Undergraduate or Graduate Catalogs — or in Banner — until the proposed course goes through the full course and curriculum approval process.