Faculty Activity Reporting

The Faculty Activity Reporting system is the University’s centralized, secure platform for documenting teaching, research, creative activity and service. It is designed to allow faculty to enter information once and use it for multiple purposes, including annual evaluations, promotion and tenure documentation, post-tenure review and curriculum vitae preparation.

Faculty are currently asked to report similar information in multiple places. The Faculty Activity Reporting system is intended to reduce duplicative reporting by creating a single system for documenting faculty activity and supporting institutional needs.

UNC Charlotte will use Watermark’s web-based Faculty Success platform as the University’s Faculty Activity Reporting system.

Yes. The Faculty Activity Reporting system will become the University’s required platform for faculty activity reporting. Beginning in the 2026-2027 academic year, faculty will use the system to share information with department chairs in support of the annual review process.

No. The Faculty Activity Reporting system will change how information is collected and shared, not what faculty are expected to report.

The system will include faculty-provided information as well as data from a variety of on-campus and off-campus sources. Faculty will be able to maintain records of teaching, publications, presentations, service, awards and other professional accomplishments in one location.

The system is intended to reduce duplicative reporting and improve information flow between faculty, chairs and deans. By maintaining information in one location, faculty can use the system to support annual evaluations and other documentation needs.

The official system launch is planned for the 2026-2027 academic year, with implementation occurring in phases that include data validation, onboarding, training and support.

Yes. Faculty will have access to training sessions, documentation and support resources before reporting deadlines and throughout implementation of the online system.

Each academic college has a point of contact (usually an associate dean) working to ensure the system reflects its unique Faculty Activity Reporting needs. Additionally, department coaches will test the system and provide unit-specific feedback before the campuswide rollout.

Ongoing discussions will help determine required reporting fields at the University, college and department levels to ensure the system reflects the needs of academic units while maintaining consistency where appropriate.

Yes. Following implementation, the University plans to establish a faculty advisory board to provide ongoing oversight and feedback.

The University requires a Data Protection Agreement for systems that store institutional information. Information within the Faculty Activity Reporting system is governed by those contractual requirements and protections. If ownership of the vendor were to change, the University would work to ensure appropriate agreements and protections remain in place.

No. The Faculty Activity Reporting system changes how faculty activity information is documented and shared; it does not change what faculty are expected to report. Information included in the system will be used to support academic and administrative processes such as annual evaluations, promotion and tenure documentation, post-tenure review and curriculum vitae preparation.

Access to information in the Faculty Activity Reporting system is role-based and tied to defined academic responsibilities. Faculty will have access to their own records, while chairs, deans and other authorized users will have access consistent with their roles, responsibilities and University policies.

The Faculty Activity Reporting system includes multiple security controls, including role-based permissions, secure login sessions and automatic session timeouts. The system also maintains logs of changes made within the platform to support accountability and security monitoring. 

Additionally, information in the system is encrypted while being transmitted and stored. The system also uses additional security measures, including firewalls and secure server environments, to help protect University data. 

The Faculty Activity Reporting system includes backup and disaster recovery capabilities designed to protect University data and support the continuity of service. Data is regularly backed up and the system maintains a secondary environment that can be activated if needed.

UNC Charlotte retains ownership of all information stored in the Faculty Activity Reporting system. The vendor cannot sell, share, distribute or otherwise use University data for purposes outside of providing the service. The University may access and export its data at any time.